The power of information
Collecting and analysing data – whether it’s sales information, production statistics, or quarterly accounts – helps your business to run effectively and efficiently. You wouldn’t make decisions on purchasing or pricing without consulting reliable data. But what about your people? How do you make the best decisions for your managers and teams?
People data is as important to your business as your accounts and sales spreadsheets. From individual absence records to organisation-level growth and development, noticing the patterns in your people data enables you to make accurate predictions and the right decisions for your company. Streamlining your processes for storing and managing that information will help keep you compliant with current legislation and ensure the data you need is always at your fingertips.
Collecting the right data
If your business has specific requirements, your data collection needs to reflect these needs – there is no one-size-fits-all solution. So think about what metrics are important to your company. Do you track employee absence, time spent on individual projects, or whether your employees are working from home? Decisions about the people in your business are often made based on opinion, emotion, or short-term concerns. Drawing on accurate people data instead ensures consistency and fairness in your treatment of employees, and reduces the risks involved in the often difficult decisions faced by your HR and people managers.
The People Ecosystem model allows me to work with your organisation to make sure you have the right data, in the right place, at the right time to support your company, and to ensure your compliance with current legislation.
Managing your people data
Collecting information is only part of the story. You will need to make sure you have robust policies for storing, accessing and, when the time comes, destroying the data you collect. You will need to not only comply with GDPR and data protection legislation but understand the importance of protecting that data and the privacy of your employees.
As someone with a technical background and experience of improving data collection and compliance across a range of organisations, I can help you to identify the appropriate processes and HR software that will help your company to succeed.
Adding value
People management will always require policies, procedures and documentation to ensure fairness and consistency. Are your people management procedures adding value to your organisation, or are they merely box-ticking exercises that might let you down when you need them?
Your data collection, policies and procedures should be designed to support, enhance and protect your business. Collecting the right data and implementing relevant policies can help your company to recruit and retain the right people, direct them effectively to achieve your goals and protect you in the event of people management disputes.
Essential documentation, such as your employment contracts and employee handbook, offer an opportunity to introduce new hires to your company’s culture and expectations, but these documents do not exist in a vacuum. Ensuring that your internal and external messaging is consistent, and representative of your organisation, improves the employee experience and adds value to your business.
The People Ecosystem model addresses these issues and enables you to tailor your policies, procedures and documentation to the precise requirements of your business.
Strong documentation
People management documentation is often built up and added to as new situations occur. This is a reactive strategy for your business which runs the risk of introducing confusion, inconsistency and contradiction to your company procedures.
Creating strong, relevant and coherent policies gives the business and the employees a clear understanding of their expectations and responsibilities. It protects both the organisation and the individual from unfairness and ambiguity and ensures that disputes are resolved quickly and fairly.
The People Ecosystem model gives you the tools to assess all your people processes, making sure they are robust, legally compliant, up to date and suited to the needs of your business.
Legal obligations
Apart from the legal requirements inherent in employment contracts, every company has a legal requirement to collect, store, manage and destroy data in line with current GDPR and data protection rules. The People Ecosystem model takes the guesswork out of compliance, improves clarity for your managers and their teams, reduces the risk to your business and gives you peace of mind.
Contact me
To find out how the People Ecosystem model can improve data collection, management and compliance in your organisation, contact me on LinkedIn or by phone on 07848 872018, or email at pdennitts@advogroup.co.uk.
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